CAREERS

Talent Operations Coordinator, North America

Richmond

The Role

Prophet’s biggest asset is our people, and it is the responsibility of our People Team to ensure that we attract and develop the right talent. Reporting to the HR benefits manager, you will provide on-the-ground support and general assistance to our HR and Payroll specialists and Talent Integration team. Desired candidates must be experienced in HR administration or related fields of work or study. You must be professional, organized and highly articulate, with the ability to build relationships with colleagues at all levels within the business. Prophet is a global firm and this position, while based in Richmond, will be responsible for activities focused across the whole North American region.

At its core, the talent operations coordinator is a proactive problem solver and client service agent whose mission is to create lasting value for our employees and help deliver against Prophet’s Employee Value Proposition (EVP).  The talent ops coordinator also serves as a “greeter” and friendly face of the firm for new employees joining Prophet. They will communicate company policy and position details to new hires before their start date and gather the necessary information to prepare for day one. This role reports directly to the NA HR benefits manager and works closely with our Talent Integration team on new hire setup and introduction to Prophet. This is a great opportunity for individuals looking to expand their skill set in program management, benefits administration and people strategy.

Responsibilities

Onboarding

  • Welcome and guide new hires through their first few weeks at the firm
  • Initiate/finalize onboarding processes for new hires in all HR management systems
  • Coordinate meetings and help drive engagement to keep our employees connected in this new virtual working environment
  • Liaise with Learning & Development team to ensure new hires complete their starter menu of learning modules
  • Collaborate with Talent Integration team to incorporate employee and facilitator feedback into improvements to new hire programming
  • Verify HR docs/set up employee files
  • Review benefits/policies with all new hires

HR/Benefit policies

  • Develop/maintain policies and company handbook.
  • Analyze market trends and complete competitive benchmarking studies on employee perks and benefits programs
  • Identify gaps or improvements in current benefit policies and packages to meet the holistic wants/needs of our high-growth firm
  • Assist HR manager in obtaining statistics and information in the renewal process of any healthcare, life and retirement plans that benefit the company
  • Deal with employees’ inquiries/issues and provide support and guidance as required with strict confidentiality
  • Oversee and monitor various leaves of absences
  • Perform a variety of other administrative duties and work on ad hoc projects as assigned

Benefits/Payroll

  • Assist employees with initial/annual benefit enrollments and/or life status changes; ensure benefits changes are entered appropriately in the payroll system for payroll deduction
  • Manage and reconcile COBRA enrollments/payments
  • Assist in auditing invoices for carriers; verify benefit invoices for changes and accuracy
  • Manage Flexible Spending Accounts
  • Update HR Systems with all employee changes
  • Backup for semi-monthly payroll processing
  • Assist HR Manager with YE compliance audits and completing other benefits reporting requirements

Requirements

  • Experience working in a professional environment ideally in human resources capacity or interactive customer service role
  • Excellent communication skills, both verbal and written.
  • Ability to manage and execute assignments with competing priorities
  • Experience in a fast-paced environment, with limited supervision, where speed and quality are equally important
  • Fine-tuned organizational and time management skills
  • High level of focus and attention to detail and accuracy
  • Strong working knowledge of computer applications, such as but not limited to: Microsoft Office: Word, Excel, PowerPoint, Outlook and SharePoint
  • Undergraduate degree required; other professional degrees or certifications are a plus

Why Prophet:

Anyone working at Prophet can expect:

  • Prophet understands that we each have our own preferred way of working, whether that is in the office, working from home or on-site. We treat our employees as responsible adults who know what is expected of them and will do what it takes to deliver high-quality results.  We also offer some financial support to ensure that your home office is set up so you can work effectively.
  • We know you are ambitious and want to progress in your career. Every Propheteer has a coach who is focused on helping their coachee be successful in their role and achieve their personal and professional development goals.
  • We understand the need for breaks and downtime to stay fresh and energized to do our best work. Prophet has a generous PTO policy and holiday schedule (including the full week off between Christmas & New Year’s).  Employees have annual stipends to spend on their own wellness or personal development and team funds to use for socializing and celebration.
  • Prophet’s mission is to build brands, transform businesses and move society. And this starts with you. Through Prophet Impact, you can:
    • Work with the global firm to support chosen charities
    • Engage locally with fellow colleagues to support non-profits in your community
    • Volunteer with a local charity of your choice on a paid volunteer day off (VTO)
  • Prophet offers attractive compensation including a discretionary bonus program and premium healthcare benefits for you and your family.

About Prophet

Prophet is a consultancy that helps clients unlock uncommon growth by developing new business models, reimagining brands and experiences, driving demand and customer engagement and empowering people to transform their organizations. The largest privately-owned firm of its kind, Prophet brings a unique blend of creative and strategy to identify paths to purposeful, transformative and sustainable growth. Based in San Francisco, with 12 global offices and more than 500 strategists, data analysts, marketers, digital experts and creatives, Prophet has worked with the world’s most successful companies, including AXA, CVS Health, The Home Depot, Samsung, T-Mobile, and UBS, partnering with them from ideation to in-market execution.  Prophet.com

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We’re an equal opportunity employer

Prophet is an Equal Opportunity Employer. Our people are everything to our business. We encourage all of our employees to be fearlessly human and unexpectedly irreverent, welcoming the entire person to the office every day – no matter where they come from, how they identify, who they love or what they look like. Therefore, all employment, promotion and evaluation decisions are based solely on qualifications, merit and business need.

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